--- title: "Etrieve Document Signatures: New Compliant PDF Signatures" description: "Explore Etrieve’s Spring 2026 release: automate access with SCIM, boost productivity with saved searches, and simplify e-signatures on any PDF." image: https://48231846.fs1.hubspotusercontent-na1.net/hubfs/48231846/Blog%20Post%20-%20Spring%20Release%2026%20(1).png --- [Bridge 2026](https://softdocs.com/bridge/2026) [Support](https://community.softdocs.com/s/login/) [Webinars](https://softdocs.com/webinars) [Blog](https://softdocs.com/blog) [![Softdocs](https://48231846.fs1.hubspotusercontent-na1.net/hubfs/48231846/logos/softdocs/NEW/Softdocs%20Logo%20-%20RGB%20-%20Purple.svg) ](https://softdocs.com/) - Platform The leading document management and process automation platform for higher education, K-12 districts, and government agencies. 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The platform improvements remove friction from everyday workflows while giving administrators greater confidence in the accuracy, reliability, and accessibility of their systems. This release also delivers one of our most anticipated features: Etrieve Document Signatures. Organizations can now apply compliant electronic signatures to any PDF, such as contracts, vendor agreements, and approvals, without building a form. ![Saved Searches](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/Saved%20Searches-1.png?width=2000&name=Saved%20Searches-1.png) Find what you need faster with the new Etrieve Content search experience ## Work Faster with Saved Searches in Content Searching for the same information repeatedly is a waste of time. With [new saved searches in Etrieve Content](https://community.softdocs.com/s/article/New-Content-Experience-Saved-Searches), users can store and reuse their most important search criteria, eliminating repetitive filtering and manual setup. Results remain current based on the saved criteria, ensuring accuracy without extra effort. Saved searches are easy to find and manage from a centralized location. As priorities shift, searches can be updated, shared with colleagues, or removed. For teams with large content repositories, this is a significant jump in productivity. ## Automate and Secure Access with SCIM Support With new SCIM support, Softdocs now enables real-time user provisioning and deprovisioning via integration with identity providers. User access stays accurate without the time-consuming need for manual imports or cleanup. Because SCIM automatically updates permissions when users change roles or leave the organization, your organization’s security stance improves while headaches for IT drop. Administrators can eliminate directory links, file transfers, and manual user maintenance, freeing their teams from tedious routine access management. More Resilient, Reliable User Imports User imports are now more flexible and forgiving, ensuring that minor data issues no longer disrupt entire workflows. The enhanced import experience allows valid records to continue processing even when individual rows contain errors, keeping systems moving without unnecessary delays. - **Built-in data validation** helps catch common issues early, such as invalid email formats, duplicate records, or missing values, before they create downstream problems. - **Wildcard file support** allows administrators to automate recurring imports, even when file names vary. - **Clear, actionable error logs** make it easy to identify and resolve issues quickly, improving reliability while reducing troubleshooting time. ![image (23)-1](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/image%20(23)-1.png?width=1220&height=732&name=image%20(23)-1.png) ## Outlook Add-In Shared Inbox Support For many teams, shared inboxes are the primary channel for receiving and routing incoming documents and forms into Etrieve Content. Until now, the Outlook Add-In only supported filing attachments from a personal mailbox, requiring staff to forward emails or manually download and re-upload files before they could be filed. With Shared Inbox Support, that extra step is gone. Teams can now open the Outlook Add-In directly from shared mailbox folders and file email attachments into Etrieve Content using the same familiar workflow they already use in their personal inbox. Permission-aware filing and compliance controls apply consistently across both personal and shared mailboxes, so organizations can standardize high-volume document intake without creating exceptions or workarounds. For organizations processing large numbers of incoming documents through shared departmental mailboxes, this update meaningfully reduces manual handling while keeping filing consistent and compliant. Review the [rolling release notes](https://community.softdocs.com/s/article/Spring-2026-Rolling-Release-Notes) for details on installing the latest version of the Outlook Add-In. ## Classification for All Document Types with IDP Document classification through Intelligent Document Processing is now more flexible. Instead of being limited to a set of pre-mapped document types, IDP will attempt to classify any document type that a user has "add" permissions to, helping to streamline indexing and reduce manual sorting as new document types are introduced. ![EDS](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/EDS%201.png?width=1200&length=1200&name=EDS%201.png) **1** A look inside the Etrieve Document Signatures inbox ![Start a new package ](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/Screenshot%202026-04-14%20at%2010.38.11%20PM.png?width=1200&length=1200&name=Screenshot%202026-04-14%20at%2010.38.11%20PM.png) **2** Start a new e-signature package to kick off the process ![signature fields](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/Screenshot%202026-04-14%20at%2010.38.59%20PM.png?width=1200&length=1200&name=Screenshot%202026-04-14%20at%2010.38.59%20PM.png) **3** Add signature fields to the PDF to continue ![signers](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/Screenshot%202026-04-14%20at%2010.38.42%20PM.png?width=1200&length=1200&name=Screenshot%202026-04-14%20at%2010.38.42%20PM.png) **4** Easily assign individuals or groups to complete and sign your document ![status](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/Screenshot%202026-04-14%20at%2010.39.13%20PM.png?width=1200&length=1200&name=Screenshot%202026-04-14%20at%2010.39.13%20PM.png) **5** Track the status of each signature in real time until the process is complete ![EDS](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/EDS%201.png?width=1200&length=1200&name=EDS%201.png) **1** A look inside the Etrieve Document Signatures inbox ![Start a new package ](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/Screenshot%202026-04-14%20at%2010.38.11%20PM.png?width=1200&length=1200&name=Screenshot%202026-04-14%20at%2010.38.11%20PM.png) **2** Start a new e-signature package to kick off the process ![signature fields](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/Screenshot%202026-04-14%20at%2010.38.59%20PM.png?width=1200&length=1200&name=Screenshot%202026-04-14%20at%2010.38.59%20PM.png) **3** Add signature fields to the PDF to continue ![signers](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/Screenshot%202026-04-14%20at%2010.38.42%20PM.png?width=1200&length=1200&name=Screenshot%202026-04-14%20at%2010.38.42%20PM.png) **4** Easily assign individuals or groups to complete and sign your document ![status](https://48231846.fs1.hubspotusercontent-na1.net/hub/48231846/hubfs/Screenshot%202026-04-14%20at%2010.39.13%20PM.png?width=1200&length=1200&name=Screenshot%202026-04-14%20at%2010.39.13%20PM.png) **5** Track the status of each signature in real time until the process is complete ## Apply Signatures to Any Document with Etrieve Document Signatures The Spring 2026 Release marks the arrival of one of our most anticipated new features: ad hoc document electronic signatures within the Etrieve platform. [Etrieve Document Signatures ](https://softdocs.com/signatures)enables users to apply signatures to any uploaded PDF, drastically simplifying the handling of ad hoc documents like contracts, vendor agreements, and approvals. With simple drag-and-drop field placement, documents can be prepared quickly and sent for signature with minimal setup. Signed PDFs are tamper-evident and include a complete audit log, providing confidence and compliance without complexity. The signer experience is straightforward and intuitive. It’s a faster, simpler way to get documents signed — built directly into the platform you already trust. Like our Etrieve Forms Signatures, licensing is unlimited, with usage-based considerations handled during renewal. For organizations seeking to consolidate IT sprawl by removing third-party e-signature providers, Etrieve Document Signatures offers a compelling, feature-complete alternative. ## Next Steps Watch our [1-minute overview of Etrieve Document Signatures](https://www.youtube.com/watch?v=SGDkCbJX6h4) and [register to attend our live demo](https://discover.softdocs.com/webinar/electronic-signature-pricing-no-envelope-fees) on June 10th. For more details on this release, [review the rolling release notes](https://community.softdocs.com/s/article/Spring-2026-Rolling-Release-Notes) and [watch the 2026 Spring Release Preview Recording](https://discover.softdocs.com/webinar/watch/spring-release-2026-preview) hosted by our Chief Product and Strategy Officer, Scott Craig. NEW! Check out our first-ever [Softdocs Administrator Launch Checklist](https://48231846.fs1.hubspotusercontent-na1.net/hubfs/48231846/Product%20Marketing/Product%20Release%20Checklist%20042726.pdf). Apr 27 2026 Posted by: Anna Boomer Tags Electronic Forms Workflow Intelligent Document Processing Electronic Signatures ## Related Blog Posts [![](https://48231846.fs1.hubspotusercontent-na1.net/hubfs/48231846/Blog%20images/electronic-signatures-replace-wet-signatures.jpg) ##### Turn the Page on Paper Forms and Wet Signatures Replace paper forms and wet ink signatures with paperless e-forms and electronic signatures for compliant, efficient processes in government and education. Electronic Forms Electronic Signatures ](https://softdocs.com/blog/its-time-to-turn-the-page-on-paper-forms-and-wet-signatures) [![](https://48231846.fs1.hubspotusercontent-na1.net/hubfs/48231846/Blog%20images/electronic-signatures-replace-wet-signatures.jpg) ##### 6 Must-Know Benefits of Electronic Signatures for Higher Education Learn the difference between wet and electronic signatures and how going digital helps higher education institutions save time, reduce costs, and stay compliant. Higher Education Electronic Signatures ](https://softdocs.com/blog/6-must-know-benefits-of-electronic-signatures-for-higher-education) [![](https://48231846.fs1.hubspotusercontent-na1.net/hubfs/48231846/Imported_Blog_Media/document-management-local-gov-work-from-anywhere-cloud-based-platform-1024x681.jpg) ##### How eForms and eSignatures Reduce Law Enforcement Inefficiencies and Streamline Operations Discover how Softdocs' eForms and eSignatures transform law enforcement operations by reducing paperwork, minimizing errors, and enhancing data security, leading to more efficient and effective policing. 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