Document Management and Process Automation for K-12 Student Services

Unify every student's cumulative record into a single, secure repository to eliminate wasted time and better serve students and parents

A Home for Every Student's Complete K-12 Journey

Tracking each student's K-12 career is a daunting task: enrollment forms, medical records, permission slips, IEPs, absences, report cards, transcripts, and so much more are part of the picture.

The Softdocs Platform unifies and secures student records, with fast access to key information at the moment of need. With Softdocs, you can:

  1. Enforce best-in-class security
  2. Stay compliant with state and federal regulations
  3. Remove the risk of lost, damaged, or tampered records
  4. Ensure complete, validated form submissions

A holistic record of student activity empowers you to better serve every family in your district while eliminating wasted time and headaches.

Softdocs for Your District’s Student Services

K-12 districts using the Softdocs platform  discover efficiencies across every aspect of student services, from first enrollment to final transcripts.

Registration & New Student Enrollment

A simple solution for parents and staff.

Blend SIS data with electronic forms to ease and automate new student registration at the beginning of each school year. Once complete, store registration forms and corresponding documentation in the electronic student record.

Student & Contact Management

Leave behind the times of lost and incomplete forms.

Update parental contact notification electronically, as well as generate contact information and detail cards for field trips and events. With electronic student files, data from student registration forms can be used for other common student management processes.

Special Education

A virtual safe haven that complies with regulations.

Track and store IEPs, psychological evaluations, medical records and communications in a secure location. District personnel and auditors can be granted access rights to easily view the digital records they need to see, while complying with all state and federal regulations.

Cumulative Student Records

Store student records from pre-K to graduation day, and beyond.

Electronically store student records in a secure, customizable cloud-based repository, reducing the need for long-term storage and manual retention policies. With a flexible electronic filing structure, storage, archival and retrieval of documents is eased.

Softdocs allowed us to work smarter, not harder. Our department is now completely paperless — nothing gets lost, and everything is stored electronically with minimal manual effort. We’ve gone from over 20 fireproof file cabinets to just three. With each step of implementing Softdocs, we’ve improved our workflows, and we’re only scratching the surface of what’s possible.

Jamie Ulrich, Chief Financial Officer Dawson County Schools

Critical Features for Exceptional Student Services

security

Security

Data is protected using Microsoft Azure, with NIST 800-53 and SOC 2 Type I & II compliance.

accessibility

Accessibility

The platform is WCAG 2.2 AA compliant, web/mobile-friendly, and built with accessibility in mind.

ux

User Experience

Our software is purpose-built to provide an intuitive, simple, and powerful user experience.

cloud

Cloud-Native

End the burden of on-prem software with low-code/no-code process automation tools.

Solution Focus: Cumulative Student Records

Within Softdocs, each student's cumulative folder is composed of information from across systems and then made available for key processes for teachers, parents, and administrative staff across the district.

This fully digital, secure, and backed-up record eliminates the wasted time of searching through files and folders and the frustration of missing documents. It's also a key piece to your district's disaster recovery plans. When the worst-case scenario unfolds, every student file remains complete and recoverable within minutes.

Digitizing and compiling your students' cumulative folders is increasingly a state-level compliance requirement. (For example, Softdocs is fully compliant with TREx in Texas.) 

Featured Webinar: K-12 Education

The Future of Student Records: How Katy ISD Masters Cumulative Folders for Security, Compliance, and Efficiency

Is your district struggling with outdated processes for managing student records and ensuring compliance with Texas state standards? Katy ISD was facing similar hurdles—until they adopted secure document management and automated their workflows.

Duration: 60 minutes

Watch the Webinar

Mary Frances Schmidt
Mary Frances Schmidt Professional Registrar Specialist Katy ISD

Steven Freitas
Steven Freitas K-12 Account Executive Softdocs

Platform Capabilities Powering Student Services

Document Management

Secure student records, HR, finance, and other documents within an integrated repository.
User-Friendly eForms

Build user-friendly eForms to securely and reliably capture precise key data.
Workflow Automation

Design digital, no-code workflows to transform, simplify, and enforce key business processes.

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