Document Management and Process Automation for K-12 Human Resources

Provide a world-class experience for teachers and staff with secure, modern document management and workflow automation for onboarding, contracts, and employee records.

Human-Centered Solutions for Human Resources

Effective HR teams are the very heart of every district. Our cloud-based platform is built for HR teams seeking self-sufficiency with digital tools and control over how their information is managed. Imagine:

  1. Electronic forms to replace PDFs and paper photocopies
  2. A secure, searchable archive of all HR documents to answer inquiries within seconds
  3. Automated workflow with reminders to complete approval processes faster
  4. Reclaimed staff time, office space, and expenses

Whether 20 or 20,000 staff, the Softdocs Platform empowers your HR team to do way more — with fewer headaches and less wasted time.

Softdocs for Your District's HR Team

K-12 districts using the Softdocs Platform  within HR are empowered to serve every teacher and colleague with confidence, speed, and security.

Onboarding

Get colleagues up and running.

Streamline the hiring process by enabling paperless onboarding through electronic forms and intelligent workflow. Complete, review and process electronic forms more efficiently, ensuring that all required information is collected, even before an employee’s start date.

Teacher Contracts

Enjoy effortless contract management.

Cut the manual keying, and process contracts in a fraction of the time. Manage the complete contract process from distribution to review and finalization. Prepopulation of employee data from your HR solution into contracts reduces manual keying and increases data consistency.

Self-Service

Simple information access for all users.

Grant employees immediate, secure access to view personnel files at any time — from any device — including direct deposit notices, tax forms, contracts and employment documentation.

Employee Records

Store employee records — from hire to retire.

Electronically store employee records in a secure, customizable cloud-based repository, reducing paper and easing access to documentation. Storage concerns are eliminated, IT cost is reduced, and record retention is automated.

Softdocs has made everything easier for our employees. They can quickly access what they need from any device, whether it’s a phone, tablet, or computer. We were initially nervous about migrating, but Softdocs worked closely with us to ensure a smooth transition. Now we have more freedom to tailor processes to our needs.

Hollye Beck, Benefits Coordinator Auburn City Schools

Critical Features for Modern Human Resources

security

Security

Data is protected using Microsoft Azure, with NIST 800-53 and SOC 2 Type I & II compliance.

accessibility

Accessibility

The platform is WCAG 2.2 AA compliant, web/mobile-friendly, and built with accessibility in mind.

ux

User Experience

Our software is purpose-built to provide an intuitive, simple, and powerful user experience.

cloud

Cloud-Native

End the burden of on-prem software with low-code/no-code process automation tools.

Solution Focus: Teacher Contracts

Hiring and retaining the best teachers is imperative. Streamlining the lifecycle of teacher contracts is a key efficiency for any district. Paper, wet ink signatures, and physical storage are not the answer.

Softdocs delivers a best-in-class solution for issuing, processing, and approving contracts — with more speed, more security, and more confidence. The 100% digital solution populates the contract with HRIS information, sends it digitally to the teacher who either accepts or rejects via electronic signature, and after final negotiations, routes it back to the principal or HR team for final approval before securing archiving it in the Softdocs Platform.

This dramatically streamlines every step of the process and introduces best practices for archiving.

Featured Webinar: K-12 Education

How Murray County Schools Digitized 100+ Forms and Cut Approval Times by 90% with Softdocs

2:00 PM
Duration: 60 minutes

Still drowning in paper forms and manual approvals? Murray County Schools was too—until they went fully digital with Softdocs. Starting with 30 high-impact forms, they launched a digital-first initiative that now spans over 100 forms across all departments, including HR, Finance, and Student Services.

Register for the Webinar

Dr. Kathy Smith
Dr. Kathy Smith Director of Finance Murray County Schools

Adriane Ellis
Adriane Ellis Director of Instructional Technology and Media Services Murray County Schools

Peter Woodward
Peter Woodward Client Success Architect Softdocs

Platform Capabilities Powering Student Services

Document Management

Secure student records, HR, finance, and other documents within an integrated repository.
User-Friendly eForms

Build user-friendly eForms to securely and reliably capture precise key data.
Unlimited eSignatures

Expedite approval processes with unlimited electronic signatures.

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