Document Management for State and Local Government Human Resources

Securely manage paperless employee records from hire to retire and digitally control forms and processes to ensure compliance.

Human-Centered Solutions for Government HR

Departments of Human Resources depend on transparency, efficiency, and accuracy. Our secure platform is built for your department's requirements of self-sufficiency with digital tools and control over how information flows between colleagues. Imagine:

  1. Electronic forms to replace PDFs and paper photocopies
  2. A secure, searchable archive of all staff documents to answer inquiries within seconds
  3. Automated workflow with reminders to complete approval processes faster
  4. Reclaimed staff time, office space, and expenses

The Softdocs Platform empowers your department to do more — without budgeting for more hands to help, with fewer headaches, and minimal wasted time.

Softdocs for Your Department of HR

The Softdocs Platform supports every government HR department managing the workforce that delivers public services while operating under stringent regulatory frameworks, political scrutiny, and budget constraints.

Recruitment

Find the talent to serve your community.

Efficient recruitment is vital. Softdocs streamlines hiring with centralized document storage, automated workflows, and eForms—simplifying job postings, application tracking, interview scheduling, and candidate communications.

Onboarding/Offboarding

Get new colleagues up and running.

Efficient onboarding and offboarding is key to a healthy workplace. Gain a new level of confidence in getting colleagues up and running with secure document storage and automated workflows for tasks like welcome emails, orientation scheduling, and new employee form completion. For exiting employees, ensure a complete documentation record with workflow ensuring each process step is completed.

Policies and Procedures

Maintain compliance with confidence.

Effective policy management drives auditable compliance. Secure policies within a collaborative, centralized repository while automating policy distribution using eForms for employee acknowledgments.

Employee Relations

Support a positive, mission-driven workforce.

Efficiently handling employee concerns is the first step in building a mission-driven and outcome-oriented workplace. The Softdocs  Platform empowers you to orchestrate automated grievance workflows, and collaboration tools to ensure timely, organized resolution of issues.

Essential Features for Government Human Resources

security

Security

Government records are protected with a platform adhering to NIST 800-53 and SOC 2 Type I & II standards.

accessibility

Accessibility

The platform is WCAG 2.2 AA compliant, web/mobile-friendly, and built with accessibility to benefit every citizen.

ux

User Experience

Our software is purpose-built to provide an intuitive, simple, and powerful user experience for every colleague.

workflow

Workflow Automation

Dictate processes with drag-and-drop tools that empower your team to serve constituents with a whole new speed.

Solution Focus: Employee Retirement Departments

Employee Retirement Departments (ERDs) manage your full lifecycle of retirement benefits, including enrollment, contributions, pensions, disability, and survivor benefits.

The Softdocs Platform converts this mountain of paperwork into a secure, searchable repository built to aid in disaster recovery. Coupled with eForms to capture staff information and digital workflow to enforce your processes, your Benefits Office has never been better equipped to serve every colleague from hire to retire. 

For ERDs working with Internal Audit Services, the Softdocs Platform helps you clearly demonstrate internal controls, risk management practices, and adherence to regulations.

Platform Capabilities Powering Human Resources

Document Management

Secure student records, HR, finance, and other documents within an integrated repository.
Workflow Automation

Design digital, no-code workflows to transform, simplify, and enforce key business processes.
User-Friendly eForms

Build user-friendly eForms to securely and reliably capture precise key data.

Ready to learn more?

Softdocs supports city, county, and state departments and agencies across the United States, from boards of nursing to city police to departments of public safety.

No document management and process automation system can better support your Department of Human Resources, and no company can equal our level of customer service and dedication to the public sector.

Contact us today. We'd love to show you what's possible.